Simplified Event Management

Digital invitations, real-time confirmations, and complete event management in a single professional platform

Explore Features

100%

Digital

Real-Time

Instant Updates

24/7

Platform Access

∞

Unlimited Events

Features

Everything you need to manage your event professionally, from invitation sending to event-day check-in

Digital Invitations & RSVP

Real-Time Status

Attendance Sheet

QR Code Check-in

Seating Planner

Automated Emails

Excel Export

Reports & Analytics

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We are preparing visual examples to showcase this feature

Digital Invitations & RSVP

Send personalized invitations with an automatic RSVP confirmation flow. Guests confirm in one click and receive a unique QR code for event access.

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We are preparing visual examples to showcase this feature

Real-Time Status

Track all your event metrics: confirmations, pending responses, response rate, and more. Everything updates instantly so you always stay informed.

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We are preparing visual examples to showcase this feature

Digital Attendance Sheet

Record attendance in real time with a QR scanner, track arrivals and departures, and keep full control over who is present at every moment.

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We are preparing visual examples to showcase this feature

QR Code Check-in

Professional check-in system using QR codes. Instant scanning, entry logging, and live attendance control on event day.

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We are preparing visual examples to showcase this feature

Seating Planner

Create interactive room layouts with drag and drop, assign specific seats to guests, and visualize your complete event setup. Perfect for seated events.

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We are preparing visual examples to showcase this feature

Automated Email System

Configure personalized emails for invitations, confirmations, declines, and reminders. Includes a complete visual editor for professional messages.

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We are preparing visual examples to showcase this feature

Excel Export

Export all event lists and data to Excel with one click. Attendance lists, confirmed guests, statistics, and more, ready for analysis.

Video Coming Soon

We are preparing visual examples to showcase this feature

Reports & Analytics

Monthly and general reports with detailed KPIs: confirmation rates, engagement, show-up rate, trend analysis, and more. Make data-driven decisions.

How It Works

A simple and fast process to start managing your events today

1

Upload the List

Upload your guest list directly to the platform with names and relevant event details, for example email (required when invitations are needed).

2

Customize the Invitation

Send desktop and mobile backgrounds (1920x1080 and 1080x1920) and customize your emails.

3

Relax

We take care of the rest. Follow everything in real time in your personalized dashboard.

Invitation Types

Choose the invitation type that best fits your event

First-Come Invitations

Sense of urgency and exclusivity
Configurable seat limit
Ideal for marketing campaigns
Available seats counter
First come, first served
Perfect for launches

Most Popular

Closed Guest List

Exclusivity and full control
Full customization
Predefined guest list
Personalized individual invitations
Attendance tracking
VIP and speaker management

Open Invitation

Maximizes event reach
No guest limit
Simple and direct
No preloaded list required
Ideal for public events
Easy invitation sharing

About Us

We are EasyGuest, a platform focused on simplifying invitation and RSVP management for every kind of event. With an intuitive and customizable system, we help companies and organizers save time, stay organized, and deliver a modern, efficient guest experience from invite to check-in.

Get in Touch

Have questions or want to know more? We are here to help.

Email

easyguest@easyguest.pt

Phone

+351 914 520 300

Our Commitment to Privacy

Data Minimization

Full Control

Transparency

No Sharing

Frequently Asked Questions

Find answers to the most common questions or send us your question

Is there a monthly fee or signup cost?

No. There are paid modules, but it depends on your event needs.

Can there be duplicate responses?

No. Each guest is counted only once. If they answer again, the previous response is replaced by the latest one, without duplicates.

What event types can use the platform?

The platform adapts to any type: corporate events, weddings, conferences, workshops, private parties, product launches, and more.

How does QR code check-in work?

Each guest receives a unique QR code. On event day, just scan the code to register entry instantly in the digital attendance sheet.

Can I personalize emails and invitations?

Absolutely. You can upload custom desktop (1920x1080) and mobile (1080x1920) backgrounds and personalize all email content.

Are there limits on the number of guests?

No. The platform was built to scale with your event, from small meetings to large conferences with thousands of participants.

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